|
Arts in Education
Committee Chairs
Programs
Committee Chairs
Committees
(Leadership Resource) 
General
Information for All Committee Chairs
Committees
are the practical and democratic way of involving the membership
in attaining PTA goals. The work and goals of each local unit determine
the number and nature of the committees necessary for that unit.
All associations need the basic committees, such as parent involvement,
program, budget, membership, legislation, publications/communications,
and hospitality. Other committees are determined by the goals and
needs of the unit, or as the bylaws prescribe. Many, but not all,
of the committees at the local unit level have parallels at the
state and national level.
Duties
of Committee Chairs
- Present
a plan of work to the Executive Committee for approval.
- Maintain
a procedure
book.
- Research
and seek information in the content area.
- Attend
local, council, district, state, and national meetings whenever
possible.
- Respond
promptly to correspondence or requests and keep accurate files.
- Make
reports at general meetings when requested.
- Give
records, reports, procedure books and other materials promptly
to successors.
Suggestions
for Committee Chairpersons
- Refer
to the appropriate sections of the Leadership Resource Guide,
procedure book and plan of work for useful tools to guide all
committee work.
- Remember
that the president is a member of your committee and should be
advised of and asked to attend all meetings.
- Remember
only the president has the authority to sign contracts on behalf
of the association.
- Work
closely with other chairpersons and other committees and, where
possible, combine your efforts so that duplication will be avoided
and programs and projects will be strengthened by new ideas and
manpower.
- Research,
initiate, plan, and carry out your committee work for the year.
- Call
the president when you have a report for the Executive Committee
and make sure you are placed on the agenda for appropriate meetings.
- Emphasize
at all times the importance and obligation of attendance of your
committee members at special, general and committee meetings.
- Before
adding members to your committee, confer with the president.
- Secure
approval before undertaking any substantial work.
- Send
out flyers, notices, publicity, etc., after getting the consent
of the president.
- Remember
the Purposes and basic policies that guide PTA activities.
- Spend
money only with prior approval and within an approved budget.
- Your
attendance at any state, district and council PTA meetings and
community meetings pertinent to your chairpersonship and sphere
of interest is expected. Inform your committee members; invite
them to attend with you. Always send a substitute when you are
unable to attend.
- When
you have completed your chairpersonship term, pass the procedure
book to your successor, along with any suggestions you may have
that will be of help in carrying out the duties of the next chairpersonship.
- Train
your successor.
What
Is a PTA "Plan of Work"?
PTA
plans of work are one or two page summaries of goals, plans and
resources needed by a committee (see
sample) prepared annually by each committee chair, usually in
the summer before school resumes. The president, with some or all
of the officers, reviews and approves the proposed plans of each
PTA committee. We suggest that a member of the budget committee
be part of that review. Once approved, the budget committee works
to insure that adequate financial resources are available (in the
approved budget) to support the committee's work during the year.
A
plan of work typically addresses the following topics or areas:
- Goals
or purpose of committee or program
- Steps
to accomplish goals (include timeline and significant dates)
- Details
each committee member's responsibilities (with time estimates)
- Estimated
revenue to be generated and estimated costs or expenses
Arts
in Education Committee Chairs
Arts
in Education (Leadership Resource)
Programs
Committee Chairs
|
